About Writing Informal Short Reports Essay Example for Free

About Writing Informal Short Reports Essay Short reports are usually informal reports. Generally, these reports serve current needs and tend to have a limited readership. They tend to be between one and five single-spaced pages (ten double-spaced). They also tend to express a first person point of view. They use a personal style — we and you and a familiar vocabulary that conveys informality. They are often formatted for internal and external use. Memo-Reports Most informal reports follow the memo or letter format and are referred to as memo-reports and letter-reports. Use the memo-report format when writing internal or external communications about routine operations and familiar subject matter. Use it to inform colleagues about recent experiences — field trips, meetings, and seminars, and to report on achievements. Write a memo-report when you want to file a record of a decision, a transaction, a meeting, or a proposal. Any subject that needs documentation can be developed as a memo-report: new procedures and policies, background information for sales staff, new marketing strategies, and so on. See more:  First Poem for You Essay Since the subject matter is either routine or familiar or your readers, the one-line reference in the memo heading serves as the introduction. Arrange points for impact The standard of the memo-report are shown below in a conventional arrangement. †¢ Memo heading: To, From, Date, Subject. †¢ Source of the assignment: identification of the department head or superior who suggested or authorized the report (normally the person to whom you address your memo-report). †¢ Statement of the problem: a discussion of the background or status of the subject, a summary of the consequences of not taking action, and a reference to the scope and purpose of the report. †¢ Main points: introduced by headings. †¢ Summary and conclusions. Letter-Reports Any informal report can be developed in the letter-report format: a report on estimates for repairs or services, proposals for supplying a service or product, and updates on achievements, and so on. Arrange points for impact The standard parts of letter-reports are shown below in a conventional arrangement. †¢ Inside address †¢ Salutation †¢ Source the assignment †¢ Statement of the problem †¢ Main points †¢ Recommendations †¢ Complimentary close